For many construction professionals, the construction bid process is a scramble approached with feelings of anxiety and dread, but it doesn’t have to be that way. We all know the atmosphere in the office when a proposal deadline looms and the team is behind. Tempers can get short, employees are in a panic and the proposal manager is running around the office like a crazy person.
Successfully responding to request for proposals (RFPs) is a critical factor for any construction contractor to bring in new projects – but successfully navigating the construction bid process with a level head can be another story.
Before your team goes into a full-on panic mode, let’s take a step back. To learn more about how to create a successful proposal strategy, join me, PlanGrid’s Content Marketing Manager in our webinar titled, “How Construction Professionals Can Win More Proposals and Nail Project Interviews.”
Here’s what we’ll cover:
- How to strategize to win during kickoff meetings
- The do’s and do not’s of asking your client questions
- Tips for writing compelling technical narratives and resumes
- When and where to reuse old proposal content
- Proposal submission best practices
- How to nail in-person interviews
How to Define Your Construction Bid Process
Does your team respond with panic and pandemonium when a big RFP rolls in with requirements you’re not sure how to best respond to? Does everyone pass responsibilities off like a multi-million dollar game of hot potato during the construction bid process? Even if this is not the case, most teams will benefit from clearly defining what their proposal process should look like before receiving that next must-win RFP.
When teams define their process, it sets appropriate expectations on who does what and when they should do it. This prevents mistakes from happening because everyone thought someone else was managing that section or chasing down that important project detail. In order to be successful, teams need to identify who is responsible for each deliverable.
A typical proposal process should look like this:
Within each of the steps outlined in the above graphic, there are smaller responsibilities that require attention. Ownership for each one should be assigned in the proposal process document you create for your organization. When you’ve finished defining your process, it will mean your team can do more with their available resources. This will turn into more project wins down the line and less stress during the construction bid process in full.
On many teams, it’s not clear who’s actually responsible for each section of the proposal. This is a recipe for disaster when at the 11th hour the proposal manager realizes nobody was working on a section of the proposal. Teams should clearly define who will be managing kickoff meetings; deciding the win strategy; writing the cover letter, resumes and project descriptions; creating the organizational chart; writing technical and safety narratives; putting together a schedule and writing the schedule narrative; gathering company safety records and writing the safety narrative; pulling together a financial disclosure package; reviewing the final proposal; printing the proposal; and handling submission of the final package.
Want to Win More Bids? Register for Our Webinar Today
Construction teams no longer need to fear the construction bid process. Watch our webinar today to learn how to create winning proposals and nail project interviews to start winning more business today.
Eric is a former Marketing and Proposal Manager for Truebeck Construction, Gilbane Building Co. and Grand Rounds Inc. On this webinar, he will walk through building a scalable proposal process–from deciding if your team should even pursue a project to successfully handling in-person interviews and presentations.