As construction management companies and building owners know, the key to avoiding costly mistakes and rework is limiting your exposure to risk.
And they also know that the best way to limit risk is to proactively flag and address issues before they escalate.
To help you head off problems on your next project, be on the look out for these three warning signs.
1. The Same Old Communication Channels
Cell phones, email, hand-written notes, and meetings all serve their purpose, but they are inherently disorganized and limit who can access relevant details.
Instead, consolidating project communications into one central hub, like PlanGrid, means you can:
- Archive all messages, questions, answers and updates for reference by anyone, at anytime.
- Communicate directly with select individuals or everyone on a project.
- Keep all messages from the team organized around the blueprint sheet in question.
2. Limited Visibility
There are hundreds, if not thousands, of people involved in the planning, design and execution of a project; many of whom may have never worked together. Despite your best efforts, aspects of a project can get misinterpreted or miscommunicated.
To limit the potential for costly mistakes and rework, mandate the use of an app like PlanGrid. Introducing your team to a real-time issue tracking app allows all parties to upload progress photos and manage punchlists all tied to the latest drawings. This way everyone in the field can stay up to date on progress from anywhere, and you can flag issues before they become too serious.
3. Paper Blueprints
Paper blueprints are an outdated and inefficient way to manage projects because it takes extra time to track changes, deliver those changes, and to adjust budgets and timeliness accordingly. Instead of your team relying solely on paper, incorporate digital blueprints during projects, so you know exactly when a change is made and the entire team is in the loop. This way, you can avoid costly rework due to outdate plans.
Digital blueprints have replaced the need for paper. With digital blueprints you can:
- Immediately send new or updated drawings to everyone on a project so no one is working off outdated drawings.
- Enable multiple crews to work off the same blueprint.
- Eliminate the time needed to transcribe mark-ups made in the field.
- Stop worrying about weather damaging the paper, or manually keeping the stack of sheets organized.
Save time, improve efficiency and reduce your exposure to risk by moving to a platform that simplifies blueprint management.
Address these warning signs today by moving to a field enablement platform like PlanGrid. Try it free by signing up for a free trial.
Originally published on March 17, 2015